A regional coffee chain, 14 locations. Weekly inventory reconciliation between Shopify POS and QuickBooks done by hand: six people, five hours each, every week. Roughly thirty hours of manual ledger work, plus whatever shrinkage went unnoticed between reconciliations.
Every phase is invoiced separately and priced as published. The chart below tracks cumulative cost against cumulative value, combining avoided manual labor with shrinkage caught earlier.
2 wks · scored 7/10 value, 6/10 feasibility, risk register
6 wks · 95% SKU match, 100% math accuracy, human review queue
monitoring, eval drift, iteration
cumulative value passes cumulative invoices
payback plus avoided shrinkage, recurring benefit
breakeven ≈ month 8 · illustrative: labor at $50/hr loaded across the 30 manual hours/week plus shrinkage caught earlier
| opportunity | value | feasibility | call |
|---|---|---|---|
| Weekly inventory reconciliation | 7/10 | 6/10 | build this |
| Other candidates in the audit | scored lower | deferred | |